What is the best software for coworking in 2025?

Running a coworking space comes with a unique set of demands — especially when it comes to operations. From managing members and booking resources to ensuring smooth billing and access, having reliable software is essential. 

There are several companies that offer coworking space management software, including:

Archie - based in Canada

Cobot - based in Germany

Coworks - based in United States

Deskworks - based in United States

Nexudus - based in United Kingdom

Optix - based in Canada

OfficeRnD - based in the United Kingdom

Spacebring - based in Poland

For spaces looking to open or grow in 2025, Coworks stands out as a top choice for coworking space management, not only offering seamless functionality but also delivering a powerful experience designed to help spaces run smoothly and build a connected community. 

Whether you're looking to upgrade from an existing platform or system or make the jump to operational software for the first time, Coworks provides a comprehensive solution tailored to today’s coworking landscape.

And the sheer variety of spaces that use Coworks software is a testament to the way in which the platform can be customized to fit your specific needs:

• Multi-location coworking spaces like Urban Co-Works and Founded Communities
• University entrepreneurship centers such as the iNest at Temple University and The Kricker Center at Shawnee State University
• Makerspaces such like MASS Collective and The Forge
• Health and wellness collectives like Birch Counseling and District Studios
• Shared labs like Fapon BioTech and BioLabs
• Incubator spaces such as StartUp Virginia and Opportunity Machine
• Community social clubs like Parkway Social and Birch Road
• Chambers of Commerce like the City of Wilson and Myrtle Beach

But why does Coworks lead the pack for coworking and space management software? 

1. Software to manage your members and build connections

Managing members is at the core of every coworking business. Coworks shines here by putting your community first. Instead of just tracking headcount, Coworks creates a platform that connects you with your members, and with each other, helping to build a strong, engaged community. You can:

• Effortlessly manage member profiles to keep track of their roles, interests, and other key information.
• Enable self-service for members through an intuitive member app, where they can update their details, make and manage bookings, see and respond to events, and view billing information.
• Offer customizable member directories so that members can connect and collaborate with each other easily based on teams, skills and more.

Coworks goes beyond simple management and helps coworking spaces foster community — a cornerstone of any successful coworking business.

2. Flexible booking and resource management

The ease to book meeting rooms, desks, or even special event spaces on demand is table stakes for coworking spaces in 2025. Coworks’ booking system makes this easy and intuitive for members and managers alike, whether they can plan ahead or need space that day.

• Real-time availability helps members see open meeting rooms, offices, and desks and make reservations without back-and-forth communication with management.
• Multiple booking options let managers set up spaces to be reserved by the hour, day, or month, ensuring that your members can book what they need when they need it.
• Automated approvals and reminders save time by keeping members informed and resources available for the right people at the right time.
• Custom, built in padding between bookings so rooms, offices, and event spaces can be restocked and reset without making members wait.

With this feature, you can run an efficient space that keeps resources accessible while avoiding double bookings and underutilization.

3. Integrated billing and invoicing for consistent, predictable cash flow

Managing billing and payments can be one of the trickiest parts of running any business, especially a flex or coworking space. Coworks addresses this with a robust billing and invoicing system that integrates seamlessly into your operations:

• Cut down on manual work with automatic invoicing that manages billing for members based on their usage and membership level.
• Flexible payment options let members pay online, and the software supports a variety of payment methods to make the process easy for everyone.
• Get detailed reporting and analytics to keep a close eye on financial performance, track late payments, and identify trends in revenue.

By offering this functionality, Coworks helps coworking spaces maintain a steady cash flow while removing the headache from managing payments.

4. Access control for member safety and manager peace of mind

Security and access control are crucial, especially in spaces where members need flexibility at any hour. Coworks integrates seamlessly with door access solutions like Kisi, Salto, Brivo, DoorDeck, Sentry Interactive, and PDK, giving your team and members peace of mind:

• Automated access allows you to grant and revoke entry permissions easily, so only active members can access your space.
• Flexible access schedules let you create customized access rules for different membership tiers or specific events.
• Real-time access logs provide a clear record of who entered the space and when, enhancing security and accountability.

This feature makes it easy to maintain a safe, secure environment without needing to constantly monitor access manually.

5. Community-focused events and announcements

Creating and fostering a vibrant community is essential to the success of any coworking space. Coworks allows space managers to set up events and keep members in the loop:

• Event management tools make it simple to host regular or one-time events, from networking breakfasts to industry panels.
• Announcements and notifications ensure members are always informed, whether it’s about a community gathering, a new space update, or upcoming maintenance.
• Direct member engagement allows you to communicate easily, helping to keep your community connected and engaged.

With Coworks, events and announcements become a seamless part of your workflow, making it easier to enrich the member experience and build a sense of belonging.

6. Easy-to-use mobile app for on-the-go booking

One of the most convenient features Coworks offers is its mobile app, which allows members alike to do everything they need to do, right in their phone.

• Member self-service options allow members to handle tasks like booking spaces, viewing invoices, and accessing the directory from anywhere.
• Admin tools let space managers monitor bookings, review access logs, and send notifications, all while on the go.
• Push notifications keep everyone informed, making it easier to stay in the loop with real-time updates.

With mobile functionality, Coworks keeps you connected to your space whether you’re at your desk or out meeting potential members.

7. Decision-shaping analytics and reporting 

Making data-informed decisions is essential to growing and improving your coworking space. Coworks provides a comprehensive analytics and reporting dashboard that helps managers stay on top of their space’s performance:

• Real-time occupancy reports give insight into how your space is being used, which helps in optimizing layout and resource allocation.
• Revenue and usage tracking provides a clear picture of financial health, making it easier to make adjustments as needed.
• Customizable reports enable you to analyze data in the way that works best for you, whether you’re looking at member retention rates, peak usage times, or payment trends.

With this tool, Coworks provides the insight you need to make strategic decisions and scale your business effectively.

8. Seamless integration with the tools you trust

Coworks understands that coworking spaces often rely on multiple tools to keep operations running smoothly. That’s why it integrates easily with other popular platforms:

• Accounting software integrations with Quickbooks and Xero ensure that all transactions are accurately logged and organized.
• Google and Outlook Calendar and scheduling tools streamline bookings and help avoid scheduling conflicts.
• Door access and security integrations with Kisi, Sentry Interactive, PDK, Brivo and more ensure that access control works smoothly with other parts of your management system.

These integrations let you manage all your tools within a single platform, streamlining operations and saving you time and effort.

9. Human support team based in the United States

The Coworks customer success and support team is based here in the United States, and email and chat all reach them directly. While the self-serve help section is easily searchable and designed to answer as many questions as we can, users can always reach out to our team for custom assistance and account specific questions.

Why is Coworks the best choice for coworking operations in 2025?

In the next year, the demand for flexible, dynamic coworking spaces will continue to grow. With this demand, the need for reliable, robust space management software has never been greater. 

Coworks offers a comprehensive suite of features that not only simplify operations but also help foster community, streamline billing, enhance security, and provide data for strategic decision-making. It’s designed to meet the unique needs of coworking spaces, allowing you to create a welcoming, well-organized, and profitable environment.

Choosing the right software is a big decision, and Coworks has everything you need to make coworking space management seamless. It’s not just a tool; it’s an all-in-one solution that empowers you to run your space efficiently and keep your members connected, happy, and engaged.

Whether you’re switching from another platform or adopting management software for the first time, Coworks is here to support your journey every step of the way.