Feel that? Commercial real estate is undergoing a shift in 2025.
According to recent data from JLL, office occupancy rates in major US markets hover around 50%, down significantly from pre-pandemic levels. CBRE reports that enterprise tenants now seek 20-30% less space than in previous lease agreements.
For office managers and property owners, this reality presents a challenge — and an opportunity.
Rather than viewing declining traditional occupancy as a setback, forward-thinking office managers are embracing a new model: flex space and coworking communities.
This transformation isn't just about surviving — it's about thriving in the new world of work. With the right tools, your underutilized office space can become a dynamic, profitable hub for the future of work.
The tech that offers smart space management
Coworks space management software is a comprehensive office and flex solution that empowers office managers to make this pivotal transition, from traditional, long lease offices to a flexible, vibrant and tenant-driven community. With automation, enhanced member services, and data-driven insights, Coworks can help you change how you operate and monetize your space.
Automation that works for managers and tenants
No matter what we do, time is our most valuable asset. Coworks streamlines essential operations:
Instant space booking: Tenants can easily reserve offices, meeting rooms, and resources through an intuitive platform
Web-based revenue generation: Sell day passes and meeting spaces directly from your website, creating a consistent pipeline of prospects
Simplified administration: Reduce manual tasks and focus on what matters—growing your community
According to Cushman & Wakefield, flexible workspaces are projected to account for 30% of office space by 2030. By automating key processes now, you position your office to capture this growing market sooner than later.
Serve your members, your tenants, and your community
Today's professionals seek more than just a desk. They want a reason to come an office. That reason isn’t the coffee maker or the cross town view, though those help. The reason is the experience.
Coworks helps you deliver:
➡️ Mobile convenience: A user-friendly app puts space resources at members' fingertips
➡️ Event promotion: Members stay connected with community activities and networking opportunities
➡️ Profile management: Easy billing adjustments and profile updates enhance member satisfaction
➡️ Community connections: Foster relationships between members, transforming your space from a rental to a community
Recent data from CBRE indicates that 65% of enterprises plan to incorporate flex space into their real estate strategy. By creating a compelling community experience, you attract both individual professionals and corporate clients seeking flexible solutions.
Let the data be your guide to office planning
Unfortunately, gut feelings aren't enough. Coworks provides the insights you need to make smart choices and plan for how workers will use your space in 2025:
Space utilization analytics: Understand how different areas of your facility are being used
Peak usage patterns: Optimize staffing and resources based on actual demand
Revenue metrics: Track and improve your revenue per square foot
Member behavior insights: Make informed decisions about space design and service offerings
Let's talk ROI. JLL research shows that well-managed flex spaces can generate 50% more revenue per square foot compared to traditional leases. With Coworks, office managers report:
- 30% reduction in administrative time
- 25% increase in meeting room bookings
- 40% improvement in member satisfaction scores
- 20% growth in new member acquisition through digital channels
Future-proof your property
The traditional office model is changing, but your business doesn't have to decline with it. By embracing flex space and leveraging Coworks' powerful features, you can:
- Diversify revenue streams: Add daily, weekly, and flexible lease options
- Attract modern tenants: Meet the needs of both independent professionals and enterprises
- Operate more efficiently: Use automation to do more with less
- Build community value: Create a space where people want to be, not have to be
The flex space revolution isn't coming—it's here. As traditional occupancy rates continue to fluctuate, successful office managers are already adapting. With Coworks, you have the tools to not just participate in this transformation, but to lead it.
Don't let your space become another statistic in declining occupancy rates. Transform it into a thriving, flexible community that meets the needs of today's professionals and businesses. With Coworks, you're not just changing your space—you're securing your future in the new world of work.
