People think about doors for two reasons: they need to enter or they need to leave.
And for nearly every coworking business, flex office, and university entrepreneurship center, managing door access might seem like a mundane detail. But it’s far from it.
Efficient door access control is a cornerstone of security, convenience, and operational smoothness in these spaces. Let’s talk about why it matters, common challenges, and how integrating door access control with your space management software can transform the workspace experience for just about everybody.
Why a door access system matters
You don’t just leave your house unlocked. And you don’t give out keys to anyone who asks. Why would you do that with a shared workspace?
Managing access to your space is crucial. Whether you’re running a bustling coworking hub, a flexible office environment, or an innovative university entrepreneurship center, controlling who gets in and out of your space is table stakes. It’s about security, sure, but it’s also about creating a seamless experience for your members.
Meet the top door access control providers for coworking spaces
Several leading providers offer robust solutions tailored for shared workspaces and they all integrate with Coworks:
Prodatakey or PDK: Known for its wireless access control systems, Prodatakey ensures security and flexibility and is integrated with Coworks space management software.
KISI: A favorite for its easy-to-use, cloud-based system, making remote management a breeze and is integrated with Coworks space management software.
Salto KS: Offers sophisticated access control with a wide range of hardware options and is integrated with Coworks space management software.
Doordeck: Uses smartphone-based access, eliminating the need for physical keys or cards and is integrated with Coworks space management software.
Brivo: Provides a comprehensive security platform integrating video surveillance and access control and is integrated with Coworks space management software.
Avigilon Alta: Known for its advanced AI-powered security solutions and is integrated with Coworks space management software.
Common challenges of door access at a coworking space
Manually managing door access control can be a headache for operators and space managers. Here are some common challenges we hear from operators, owners, and community managers:
Physical key management: Keys are easy to lose and hard to manage, especially in a dynamic coworking environment. Who has what? How do you know they haven’t made copies? How do you know who is coming and going when?
Complex access levels: Perhaps you have a space that offers various rooms and resources, and they are tied to membership tiers or permission, or even training or certification. In short, different members need different access levels, which can get complicated without a good system in place.
Security concerns: Ensuring only authorized individuals can access certain areas is how your members and managers feel safe and feel they do their best work. Plus you have a great deal invested in your space, and want to make sure your assets are protected as well.
Inconvenient updates: Changing access permissions manually can be time-consuming and prone to errors. Managing who has access where and when can add up to a full day’s work for space managers and directors, unless software is doing the grunt work behind the scenes.
Integrating door access control with Coworks software
Imagine a workday where door access control isn’t a separate headache but a seamlessly integrated part of your space management software. That’s what Coworks offers.
- Efficiency: No more juggling multiple systems. Manage everything from a single dashboard.
- Automation: Automatically update access permissions based on membership changes, saving you time and reducing errors.
- Improved member experience: Members can use their existing credentials for door access, making their experience smooth and hassle-free.
- Enhanced security: With everything integrated, you get a holistic view of your space’s security, allowing for better monitoring and quicker responses.
Specifically, Coworks door access integration means you can:
Manage visitors and temporary access — issue temporary access for guests who book a day pass, hot desk, or conference room. This experience should be frictionless and streamlined, as these are prospective members.
Send customized emails for onboarding and checking in to the space — communicate to guests and temporary visitors so they aren’t lost or confused when they arrive. Again, a frictionless experience to set the tone for the future.
Get real-time data on who is coming in and when — space utilization metrics are important for clear occupancy reports. You can even use the data to highlight at-risk customers, who aren’t coming into the space.
Automatically check members into Coworks when they open your door — more data on occupancy and usage, and fewer touch points that slow members down as they come in to start their day.
Remotely lock areas within your space — restrict access to conference rooms, office suites or lockers without having to be on site or distract a community manager.
Making life easier for managers and operators
Door access control should not be something managers and operators spend their time worrying about. By integrating your platform with your space management software, you can not only streamline your operations but also enhance your member experience — in a way they might not realize or recognize until it doesn’t work. Imagine welcoming new members, updating access permissions, and monitoring security, all with a few clicks.
Your goal is to balance experience with efficiency. Let Coworks take the load off your shoulders, making the door access control system a seamless part of your day-to-day operations.
Effective door access management is more than just a security measure; it's about creating a seamless, efficient, and secure environment for your members. By integrating a leading door access control solutions with Coworks, you can transform this crucial aspect of your workspace into a streamlined process that enhances both security and member experience.
